ខ្មែរ | Khmer Font  

General Department of Administration

Organizational Structures

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Duties and Mandates

The following text is a translation of the Proclamation No. 64 Pr.K./DNS of the ministry, defining functions and duties of all departments of the Ministry of Land Management, Urban planning and Construction. (see Organisational Setup of the Ministry)

Article 4:

Department of Administration and General Affairs consists of 3 bureaux:

• Bureau of Order
• Bureau of General Affairs
• Bureau of Protocol and Information

A- Bureau of order

The bureau has the following roles and responsibilities

• Controlling all incoming and outgoing letters of the Ministry
• Circulating administrative documents to destinations
• Keeping files and managing library

The bureau is led by one chief and deputies for assistance as required by necessity.

B-Bureau of General Affairs

The bureau has the following roles and responsibilities

• Keeping stamps of the Ministry
• Acting as messenger (within the Ministry and Inter-ministries)
• Guarding and cleaning the Ministry
• Controlling mission documents when getting principles from the leaders
• Typing

The bureau is led by one chief and deputies for assistance as needed.

C- Bureau of Protocol and Information

The bureau is responsible for

• Presenting information of documents to the leaders
• Making minutes and reports
• Making plans of action for the Ministry
• Attending meetings and visiting localities with the leaders
• Arranging for national and international festivals
• Arranging an audience for the leaders
• Contacting national and international media and providing information
• Cooperating with the assistants of the leaders to arrange weekly programs for the leaders
• Researching and collecting information from various papers, that relates to the Ministry for the leaders
• Extracting and compiling information, pictures and activities of the Ministry for records and dissemination.
• Making speeches and messages
• Arranging venue and festival places
• Managing services
• Making formalities and being responsible for protocol

The bureau is led by one chief and deputies for assistance as needed.

Article 5

The Department of Personnel consists of 3 bureaux

• Bureau of Civil Service and Salary
• Bureau of Personnel
• Bureau of Policies and Training

A- Bureau of Civil Service and Salary

The bureau is responsible for

• Examining the payroll of all civil servants of the Ministry
• Making statistics of the civil servants (monthly, quarterly, semester and yearly)
• Storing the data of civil servants in the information technology system
• Classifying ranks and positions of civil servants, specialists, based on the particular statute of civil servants
• Making programs for specialist positions and human resources of the Ministry
• Making administrative documents for civil servants, deleting their names from the list, formally accepting civil servants etc.

The bureau is led by one chief and deputies for assistance as needed.

B- Bureau of Personnel

The bureau is responsible for

• Preparing and controlling documents of civil servants and specialists at central and municipal/provincial levels
• Making papers to nominate, promote, discipline or dismiss civil servants
• Making formalities and other papers related to civil servants
• Completing papers for civil servants who move our
• Whole administration and information (order-file)

The bureau is led by one chief and deputies for assistance as needed.

C- Bureau of Policies

The bureau is responsible for

• Making formalities for civil servants who retire and who are physically disabled
• Making formalities for civil servants who leave their positions vacant without pay
• Making proposals of support for civil servants when there is an accident, disease or death
• Making plans for professional and technical training of civil servants and skilled workers
• Concluding, evaluating the level of profession of medium specialists and skilled workers during and after the training in collaboration with Professional Training Center.

The bureau is led by one chief and deputies for assistance as needed.

Article 6

Department of Planning, Economy and Financial Affairs consists of 4 bureaux

• Bureau of Management and Supply
• Bureau of Accounting
• Bureau of Financial Affairs
• Bureau of Planning and Economy

A-Bureau of Management and Supply

The bureau is responsible for

• Coordinating the work of planning, economy and finance
• Controlling and circulating administrative documents
• Summing-up and making reports of work activities
• Controlling warehouses, internal fuel, and national and international gifts

The bureau is led by one chief and deputies for assistance as needed.

B-Bureau of Accounting

The bureau is responsible for

• Monitoring, following up, reviewing the control of special account
• Controlling all revenue of the Ministry for state budget
• Taking part in examining the quantity and quality of all materials and equipment to be kept in a warehouse, and requesting approval
• Controlling movable and immovable property, and stocks, and making inventory regularly
• Preparing perpetual bookkeeping and accounting statements
• Using information management system for financial activities and accounting
• Cooperating to coordinate the evaluation of finance and economy on investment projects which use internal or external resources for development
• Advising accounting work of all units under the Ministry
• Examining and raising proposals related to the rent, sale, transfer and auditing of real estate
• Registering accounting
• Making sum-up reports on revenue and expenditure on semester and yearly basis.

The bureau is led by one chief and deputies for assistance as needed.

C-Bureau of Financial Affairs

The bureau is responsible for

• Making plans of revenue and expenditure of the Ministry
• Examining and raising opinions to leaders in collecting revenue in accordance with the financial law.
• Examining all proposals of units, and completing formalities in line with the procedures of the state budget expenditure.
• Asking for request to make a regularity of budget
• Gathering needs on expenditure programs for the leaders’ approval
• Controlling repair work of materials and equipment that belong to the central and local levels.
• Completing formalities regarding expenditures
• Controlling institutions and enterprises

The bureau is led by one chief and deputies for assistance as needed.

D-Bureau of Planning and Economy

The bureau is responsible for

• Preparing yearly plans of materials, spare parts, fuel, and means of transport
• Collecting all data related to the planning of revenue and expenditure of the Ministry
• Cooperating to coordinate financial statement adjustment
• Monitoring and controlling public work
• Participating in checking the quality, quantity and cost of materials and tools to be stored in a warehouse.
• Monitoring and coordinating investment work
• Monitoring and coordinating assistance
• Controlling state property at both central and local levels
• Taking part in all activities relate to the general planning of the Ministry
• Making reports on statistics of materials and budget on the monthly, quarterly, semester and yearly basis.

The bureau is led by one chief and deputies for assistance as necessitated.

Article 7

Department of Legislation consists of 2 bureaux

• Bureau of Legislation
• Bureau of Juridical Affairs

A-Bureau of Legislation

The bureau is responsible for

• Drafting juridical acts and regulations
• Studying and proposing amendments of existing regulations
• Cooperating with ministries, institutions and NGOs to study and provide experiences on legislation work

The bureau is led by one chief and deputies for assistance as needed.

B-Bureau of Juridical Affairs

The bureau is responsible for

• Reviewing and rectifying the texts of law, provisions and norms of departments and offices under the Ministry
• Providing legal consultation to departments, units and offices under the Ministry to apply its competence
• Examining the legality of documents and papers

The bureau is led by one chief and deputies for assistance as required.

Article 8

Department of Economic Development, Investment and International Relations consists of 3 bureaux

• Bureau of Economic Development
• Bureau of Investment
• Bureau of ASEAN and International Relations

A-Bureau of Economic Development

The bureau is responsible for

• Studying master plans of cities and provinces for development
• Compiling, analyzing and evaluating data to ensure the perfection of proposed development targets.
• Communicating and collaborating with specialized units of the Ministry and institutions concerned to make development plans.
• Making development programs
• Disseminating development projects and encouraging investment on the projects of the Ministry.
• Monitoring and evaluating all the implementation of approved projects
• Researching and comparing projects of national institutions and those of other countries.
• Compiling documents related to the activities and achievements of the Ministry in the field of short-and long-term economic development.
• Formulating formalities of companies’ contracts on implementing projects.

The bureau is led by one chief and deputies for assistance as needed.

B-Bureau of Investment

The bureau is responsible for

• Analyzing investment projects regarding worth, shortcoming or irregularity of the projects
• Coordinating the work between investors and specialized units of the Ministry
• Coordinating with the Council for the Development of Cambodia (CDC) or institutions concerned.
• Coordinating in making formalities and relevant papers to be submitted to CDC for examination
• Collaborating with experts to determine projects to be acceptable and put for bidding
• Participating in preparing documents for bidding, and cooperating in bidding for investment projects.
• Advising on the investment agreement between the Ministry and investors.

The bureau is led by one chief and deputies for assistance as necessary.

C-Bureau of ASEAN and International Relations

The bureau is responsible for

• Formulating plans and communication programs and international cooperation
• Preparing documents for international relations and cooperation
• Coordinating and making projects for assistance
• Coordinating between donors and specialized units
• Monitoring all the implementation of projects that use aid budget.

The bureau is headed by one chief and deputies for assistance as required by necessity.

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